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Privacy Policy

eCHAUFFEUR (“We”) are committed to protecting and respecting your privacy.

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This Policy sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.  Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purposes of the Data Protection Act 1998 (the “Act”) the data controller is eCHAUFFEUR under

MJ Executive Travel Ltd of 12 Ivy Bridge Close, Uxbridge, UB8 3TT,

1. INFORMATION WE MAY COLLECT FROM YOU

We may collect and process the following data about you:

• Information that you provide to us on the telephone, on our website (www.mjexecutivetravel.co.uk) (“our website”) or via email or other correspondence. This includes information provided at the time of making bookings for our services or for any other reason if you need to make a complaint or report a problem with our site or in relation to any dealings with us.

• If you contact us, we may keep a record of that correspondence.

• Details of transactions you carry out through our site or over the telephone or by email and of the fulfilment of your bookings.

2. IP ADDRESSES AND DEVICE INFORMATION

2.1 We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information. This is statistical data about our users’ browsing actions and patterns and does not identify you as an individual.

3. COOKIES

3.1 Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies. More details on how we use cookies can be found on the Cookie Policy Page.

4. WHERE WE STORE YOUR PERSONAL DATA

4.1 The data that we collect from you will be stored within the European Economic Area (“EEA”). We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

4.2 All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted.

4.3 Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site or our app; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

5. HOW WE USE YOUR INFORMATION

5.1 We use information held about you in the following ways:

• to carry out our obligations arising from any bookings that you have made with us

• to sharing such information with third party fulfilment companies for the purposes of fulfilling a booking requested by you which is not being carried out by us;

• to ensure that content from our site is presented in the most effective manner for you and for your computer;

• to provide you with information, products or services that you request from us or which we feel may interest you, where (if required to do so) you have consented to be contacted for such purposes;

• to notify you about changes to our service.

5.2 We may also use your data to provide you with information about goods and services which may be of interest to you and we may contact you about these by post, email or telephone.

5.3 If you are an existing customer of ours, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which we have previously supplied to you.

5.4 If you are a new customer we will contact you by electronic means only if you have consented to this.

5.5 If you do not want us to use your data in this way, please let us know by ticking the relevant box situated on the form on which we collect your data when making a booking or quotation request.

6. DISCLOSURE OF YOUR INFORMATION

6.1 We may disclose your personal information to any member of our company

7. YOUR RIGHTS

7.1 You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes.

7.2 You can exercise your right to prevent such processing by ticking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at info@mjexecutivetravel.co.uk Our site may, from time to time, contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

8. ACCESS TO INFORMATION

The Act gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act.

9. CHANGES TO OUR PRIVACY POLICY

Any changes we may make to our privacy policy in the future will be posted on this page.

10. CONTACT

Questions, comments and requests regarding this privacy policy should be addressed either in writing to: eCHAUFFEUR under MJ Executive Travel Ltd of 12 Ivy Bridge Close, Uxbridge, UB8 3TT, or via email to info@mjexecutivetravel.co.uk

• in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;

• if MJ Executive Travel or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets; or

• if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms and conditions of supply and/or any other agreements; or to protect the rights, property, or safety ofeCHAUFFEUR under MJ Executive Travel Ltd of 12 Ivy Bridge Close, Uxbridge, UB8 3TT,, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

Ex Offender Policy

1. Introduction

The code of practice published under section 122 of the Police Act 1997 advises that it is a requirement that all registered bodies must treat DBS applicants who have a criminal record fairly and not discriminate automatically because of a conviction or other information revealed.

The code also obliges registered bodies to have a written policy on the recruitment of ex-offenders; a copy of which can be given to DBS applicants at the outset of the recruitment process.

To help you meet this requirement the DBS has produced the following sample policy statement which can be used or adapted for this purpose.

This policy statement can also be included within your organisation’s equal opportunities policy.

2. Further information about conviction information

On the 29 May 2013, legislation came into force that allows certain old and minor cautions and convictions to no longer be subject to disclosure.

  • in addition, employers will no longer be able to take an individual’s old and minor cautions and convictions into account when making decisions

  • all cautions and convictions for specified serious violent and sexual offences, and other specified offences of relevance for posts concerned with safeguarding children and vulnerable adults, will remain subject to disclosure. In addition, all convictions resulting in a custodial sentence, whether or not suspended, will remain subject to disclosure, as will all convictions where an individual has more than one conviction recorded

  • you can direct applicants to the guidance and criteria which explains the filtering of old and minor cautions and convictions which are now ‘protected’ so not subject to disclosure to employers

3. Sample policy

  • as an organisation assessing applicants’ suitability for positions which are included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order using criminal record checks processed through the Disclosure and Barring Service (DBS), ECH eCHAUFFEUR LTD complies fully with the code of practice and undertakes to treat all applicants for positions fairly

  • ECH eCHAUFFEUR LTD undertakes not to discriminate unfairly against any subject of a criminal record check on the basis of a conviction or other information revealed

  • ECH eCHAUFFEUR LTD can only ask an individual to provide details of convictions and cautions that ECH eCHAUFFEUR LTD are legally entitled to know about. Where a DBS certificate at either standard or enhanced level can legally be requested (where the position is one that is included in the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 as amended, and where appropriate Police Act Regulations as amended)

  • ECH eCHAUFFEUR LTD can only ask an individual about convictions and cautions that are not protected

  • ECH eCHAUFFEUR LTD is committed to the fair treatment of its staff, potential staff or users of its services, regardless of race, gender, religion, sexual orientation, responsibilities for dependants, age, physical/mental disability or offending background

  • ECH eCHAUFFEUR LTD has a written policy on the recruitment of ex-offenders, which is made available to all DBS applicants at the start of the recruitment process

  • ECH eCHAUFFEUR LTD actively promotes equality of opportunity for all with the right mix of talent, skills and potential and welcome applications from a wide range of candidates, including those with criminal records

  • ECH eCHAUFFEUR LTD select all candidates for interview based on their skills, qualifications and experience

  • an application for a criminal record check is only submitted to DBS after a thorough risk assessment has indicated that one is both proportionate and relevant to the position concerned. For those positions where a criminal record check is identified as necessary, all application forms, job adverts and recruitment briefs will contain a statement that an application for a DBS certificate will be submitted in the event of the individual being offered the position

  • [Organisation Name] ensures that all those in ECH eCHAUFFEUR LTD who are involved in the recruitment process have been suitably trained to identify and assess the relevance and circumstances of offences

  • [Organisation Name] also ensures that they have received appropriate guidance and training in the relevant legislation relating to the employment of ex-offenders, e.g. the Rehabilitation of Offenders Act 1974

  • at interview, or in a separate discussion, ECH eCHAUFFEUR LTD ensures that an open and measured discussion takes place on the subject of any offences or other matter that might be relevant to the position. Failure to reveal information that is directly relevant to the position sought could lead to withdrawal of an offer of employment

  • ECH eCHAUFFEUR LTD makes every subject of a criminal record check submitted to DBS aware of the existence of the code of practice and makes a copy available on request

  • ECH eCHAUFFEUR LTD undertakes to discuss any matter revealed on a DBS certificate with the individual seeking the position before withdrawing a conditional offer of employment.

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